Job Details

A firm that works with architects, engineers, designers, distributors, and contractors on their lighting needs is looking for an Executive Assistant to support the President. The company's core values are honesty, integrity and trust. The role is hybrid-4 days in office, 1 day remote.

About the Job:

¨ Coordinate and prioritize meetings for the CEO

¨ Vet and prioritize the CEO's emails

¨ Draft email responses

¨ Follow up on client meetings

¨ Enter info into the CRM

¨ Track projects and give the President status updates

¨ Compose and prepare confidential correspondence

¨ Prepare materials for meetings; internal, Board, client meetings and speaking engagements

¨ Serve as the first point of contact for the executive office

¨ Coordinate Board meetings, prepare materials for the meetings and follow up on action items

¨ Maintain a busy calendar and prioritize on CEO's behalf and make sure the CEO's day runs smoothly

¨ Coordinate travel arrangements (business and personal)

¨ Plan events

¨ Travel locally with the President to meetings and take notes

¨ Process expense reports

¨ Some off-hour availability required

About You:

¨ Minimum of 5 years of experience supporting a CEO (large, publicly traded co. preferred)

¨ BA/BS from a college or university

¨ Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨ Strong communication skills: written and verbal

¨ Strategic thinker

¨ Understand the importance of confidentiality and trust when supporting a CEO

¨ Dynamic and proactive comfortable in a fast-paced environment.

¨ Polished, professional demeanor and the gravitas to interact with high-level executives

¨ Outstanding communication skills

Salary, Benefits (medical, dental, vision), Paid Vacation

Hours: 8:00 AM-4:30 PM (or 6:30 PM-3:00 PM if preferred)