Job Details

ORGANIZATION:

For more than 60 years, Goodwill Industries of Kansas has been a trusted resource and advocate for people with disabilities and barriers to employment. At Goodwill Industries of Kansas, our mission is to transform lives and communities through the power of education, training and employment. Our vision is to be the leading resource for individuals seeking their fullest potential. We are looking for an Administrative Assistant to play a key role in furthering our vision and mission in our Day Services department.

VALUES:

Sustainability: We commit to practices that support environmental, social and economic strength.

Ethics: We uphold high standards of honesty, integrity and fairness in all business dealings.

Respect: We treat ever individual with dignity, care and sincerity to build an equitable environment.

Voice: We listen to each other, value feedback and advocate for our communities.

Inspiration: We motivate, encourage and energize individuals to be their best through leadership and vision.

Community Engagement: We recognize the strength of collaboration and engage deeply with our stakeholders to transform lives together.

Excellence: We embrace innovation and strive for outstanding quality to deliver a positive impact to those we serve.

MISSION STATEMENT:We transform lives and communities through the power of education, training and employment.

PURPOSE OF POSITION: To fulfill Goodwill's mission statement.

SUPERVISION RECEIVED: Quality Assurance Coordinator

SUPERVISION EXERCISED: None.

QUALIFICATIONS/EDUCATION:

• High school diploma required, college degree in progress or obtained preferred.
• Knowledge of managed care and working with individuals with disabilities is helpful.
• Proficient in Microsoft Office products and possess an intermediate-advanced level of office-related digital skills.
• Must successfully pass a background check and drug screening.
• Must hold a valid driver's license and be able to drive to multiple locations.
• Must observe HIPPA and can handle and maintain confidential knowledge and documents.

SPECIAL SKILLS & KNOWLEDGE:

• Strong organizational skills and attention to detail.
• Exceptional verbal and written skills.
• Ability to work effectively with multiple departments and within all levels of the organization.
• Knowledgeable of share work systems like Microsoft Outlook and Teams.

ORGANIZATIONAL RESPONSIBILITIES: Represent Goodwill's values and mission to internal and external stakeholders. Organize and track applicable departmental records. Assist with projects and initiatives as assigned.

JOB PROFICIENCIES: Organizing and tracking. Critical thinking and problem solving. Dependability and planning. Proficient with Microsoft Office and Internet computing. Written communication, integrity, ethics, credibility, and trust - able to maintain privacy of students, staff, and clients. Judgment and problem solving. Cooperation. Initiative. Quality work. Teamwork. Accuracy. Adaptability. Dependability. Safety and Security.

JOB COMPETENCIES:Ensures work is completed in a timely manner. Records maintained by regulation. Communicates with all staff as well as external stakeholders and service providers. Maintains confidentiality of all files, records and billing information. Excellent computer skills and the ability to multi-task. Keeps information confidential in accordance with applicable state and federal regulations.

ESSENTIAL FUNCTIONS:

• Maintains an organized and professional file room and files to ensure full compliance with state and federal laws and regulations.
• Provides record-keeping support at multiple campuses and Goodwill locations.
• Works in collaboration with the TCM and Day Services teams to gather and track relative data and files as needed.
• Prepares files for audit and inspection in accordance with state and federal laws and regulations.
• Words as a member of the mission team to support the overall mission goals and outcomes.
• Provides professional and courteous demeaner with internal and external stakeholders.

DUTIES AND RESPONSIBILITIES:

• Collects and tracks relevant data from the TCM and Day Services teams.
• Monitors the quality of applicable records to meet all state, federal and local regulations.
• Adheres to all safety policies and report violations.
• Participates in trainings, events and activities applicable to the job role.
• Adheres to all safety policies and reports violations.
• Adhere to all ethical standards and confidentiality of records.
• Supports mission statement and program outcomes.
• Supports the accessibility of our services and facilities free of architectural, attitudinal, environmental, financial, communication, transportation, employment, and other barriers to person with disabilities and barriers to employment.
• Other duties as assigned.

NOTE: Must have a mobile phone and maintain it in operating order with mobile carrier's maintenance capabilities. Must successfully pass a background check and drug screening. Must be a licensed driver.

STANDARDS FOR MEASURING PERFORMANCE/QUALITY STANDARDS:

• Attendance and punctuality.
• Quality and quantity of work performed.
• Attitude and overall effectiveness of working relations with all stakeholders.
• The way duties and responsibilities, essential functions and job competencies are performed.
• Accuracy, timeliness and reliability of the TCM and Day Services records.
• Ability to accurately complete and maintain clarity in documentation, reports and summaries in a timely manner.
• Ability to assist staff with effectively meeting the needs of individuals served.
• Ability to complete assigned duties with acceptable results.

PHYSICAL STRENGTH:

• Lift -- push/pull while standing - up to 50 pounds, sometimes each day. Rarely over 50 pounds.
• Carry -- push/pull while moving - up to 50 pounds, sometimes each day. Rarely up to 100 pounds.

BENEFITS:

• Medical and Prescription Plan - available first of month following employment
• Paytient Medical Assistance Plan - available first of month following employment
• Dental Plan with Ortho Option - available first of month following employment
• Vision Care Plan - available first of month following employment
• Flexible Spending Accounts - available first of month following employment
• Group Life and AD&D - available first of month following employment
• 401(k) Plan - available first of month following 90-days employment
• Paid Time Off (PTO) and Sick Leave - accrual begins first day of employment
• Paid Volunteer Time Off - 8 hours per year
• Paid Holidays
• Accident and Critical Illness
• Employee Assistance Program
• Employee Referral Bonus
• Tuition Reimbursement Program
• 20% Discount at Goodwill Industries of Kansas Stores

JOB LOCATION:

3351 N. Webb Rd., Wichita, KS 67226