Job Details

Description

Position at Mahaney

At Mahaney, our mission is simple: solve construction problems to benefit all. Guided by our values of Threefold Decision Making, Relentless Problem Solving, Lead Well, Elevate the Craftsman, and Others First, we operate with integrity, accountability, and purpose.

The Timekeeping & Data Entry Specialist provides direct administrative support to field operations by maintaining accurate labor, job, and operational data; supporting inventory tracking; managing documentation; and assisting with daily office operations. This role ensures that production data flows correctly from the field to operations and accounting for job costing, reporting, and decision-making.

How You'll Live Out Our Core Values

Threefold Decision Making

• Enter data with an understanding of its impact on crews, projects, and company performance.
• Balance speed, accuracy, and consistency to support job execution.

Relentless Problem Solving

• Identify gaps, errors, or delays in time, job, or inventory data and work proactively to resolve them.
• Improve organization and efficiency of documentation and workflows.

Lead Well

• Take ownership of data accuracy and reliability.
• Communicate clearly and professionally with field leaders and office staff.

Elevate the Craftsman

• Support crews by ensuring their labor and job data is captured accurately and on time.
• Take pride in producing clean, dependable operational records.

Others First

• Provide responsive support to operations teams and office staff.
• Contribute to a cooperative, team-oriented office environment.

Essential Functions / Responsibilities

Time & Production Data

• Enter and maintain employee time records accurately and on schedule.
• Review time entries for proper job coding, cost codes, and completeness.
• Apply approved corrections and adjustments as directed by operations leadership.
• Track missing or incomplete time entries and follow up with superintendents.

Operations Documentation & Records

• Scan, label, upload, and organize job and operations documentation.
• Assist with administrative inventory tracking and data entry.
• Maintain clean, accessible digital and physical filing systems.
• Ensure documentation is complete and available for operations, accounting, and leadership review.

Front Office & Operations Support

• Answer incoming phone calls and route to appropriate personnel.
• Support office operations with clerical and coordination tasks as needed.

Communication & Coordination

• Communicate regularly with foremen, superintendents, and operations staff regarding missing or incorrect data.
• Provide operational updates to supervisors related to time, documentation, or other needs.
• Coordinate administrative tasks to support daily operations and reporting requirements.

Professional Standards & Confidentiality

• Handle operational and company data with accuracy, discretion, and professionalism.
• Maintain consistency and reliability in all administrative and operational tasks.

Position Requirements

• High school diploma or equivalent required.
• Prior experience in operations support, construction administration, data entry, or office roles.
• High attention to detail and organizational skills.
• Proficiency with Microsoft Office and basic business systems.
• Experience with timekeeping, job costing, or inventory systems preferred.
• Ability to communicate effectively with field and office teams.
• Ability to manage routine, repetitive tasks with accuracy and consistency.

Physical Demands

Primarily sedentary; occasional standing, filing, scanning, and light lifting of documents or materials may be required.

Position Type / Expected Hours of Work

This is a part-time, non-exempt, hourly position, typically 25 hours per week, Monday through Friday during normal business hours. Additional hours may be required during peak operational periods.

Compensation & Benefits

• Hourly rate commensurate with position, education, and experience
• 401(k) retirement plan with company match after 1 year

Other Duties

This job description is not intended to cover all duties or responsibilities. Duties may change at any time with or without notice.