Job Details

Grants Analyst, College of Engineering

Job no: 502504
College / VP Area: College of Engineering
Work type: Staff
Location: Newark, DE/Hybrid
Categories: Grants & Contracts

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Position Title: Grants Analyst I or Grants Analyst II, College of Engineering

Pay Grade: 29E-30E

Context of the Job:

Under the general direction of the Manager, the Grants Analyst I or II manages the pre-award administration for contracts and grants as part of a team. The Grants Analyst II manages and administers research portfolios for a subset of faculty as part of the College Business Office and focuses on independent, higher-level portfolio management. College of Engineering research expenditures is approximately $60M. Ensure accurate and efficient proposal submission and award management of contracts and grants from federal, state, and industrial sponsors. Manage the administrative functions and fiscal affairs of numerous awards and serves as advisor to Principal Investigators (PI) for financial and non-financial management of their awards. Work with specified faculty in the College of Engineering. As a member of the College Business Office, responsible for maintaining productive relationships with constituencies related to the contracts and grants operation in the College. Independently resolve administrative procedural problems in all research categories including matters of compliance. Assist in completion of special financial management projects, to include report generation using a variety of data sources and techniques. A primary function of this position is to exercise independent judgment and discretion about matters of significance within the Research Administration realm of responsibility.

Major Responsibilities:

• In pre-award processing, coordinate with PI the solicitation information and sponsor requirements.
• Collect and review proposal information including budget justification, certifications, and completed budget.
• Recommend matching funds sources.
• Act as liaison between faculty member and Research Office on any proposal issues.
• In collaboration with the PI, develop competitive proposals and assist in securing independent funding for projects.
• Coordinates and submits approval of complete proposal package using Cayuse or other appropriate programs.
• Review and make suggestions for Award Document for restrictions, reports and anything specific to the award.
• Schedule periodic face-to-face meetings with PI's.
• Review and make recommendations for solicitation, budget, certifications, effort committed and matching funds requests for accuracy prior to submission to the University Research Office.
• Assist in set-up of new awards.
• Ensure that all required documentation is provided to the University Research Office.
• Perform miscellaneous job-related duties as assigned.
• The Grants Analyst I assists PIs in the preparation and submission of proposals under guidance, focusing on learning sponsor and University procedures.
• The Grants Analyst II manages proposal submissions independently and advises faculty on complex or multi-sponsor solicitations, often serving as a subject-matter resource within the team.

Qualifications:

• Grants Analyst I: Bachelor's degree in Business Administration, Accounting, Finance or a related field with two years job-related experience or equivalent combination of education and experience.
• Grants Analyst II: Bachelor's degree in Business Administration, Accounting, Finance or a related field with three years of job-related experience or equivalent combination of education and experience.
• Certified or actively working towards certification in Research Administration by a nationally recognized research certification organization.
• Skill in budget preparation and management of contracts and grants.
• Demonstrated ability to use advance techniques in spreadsheet and database management or actively working towards certification (Excel/Access), preferably experience with PeopleSoft and various sponsor databases Query writing and report generations using a variety of data sources is required.
• Ability to analyze budgetary expenditures for compliance with approved policies and procedures.
• Ability to work independently, strong organizational skills and attention to detail.
• Ability to handle multiple tasks simultaneously.
• Ability to interact well with people of all ages and diverse backgrounds.
• Effective analytical and technical skills are required, including the use of financial management systems, relational databases, spreadsheets and word-processing software programs.
• Financial and budget planning experience required.
• Effective human resource management is required.
• Ability to interpret, adapt and apply guidelines and procedures.
• Ability to gather and analyze statistical data and generate ad-hoc reports that are meaningful and understandable to those not familiar with the data being reported.
• Ability to communicate effectively with a wide range of constituents on a variety of research management topics.
• A high level of independent judgment is required.
• Intermediate computer knowledge and experience required.
• Skills to quantify and illustrate complex reports, comparisons, impacts, and/or projections (includes but is not limited to proficiency with spreadsheet, database and word processing).
• Knowledge of University of Delaware PeopleSoft Grants processing systems is preferred.

Notice of Non-Discrimination and Equal Opportunity
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

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