Job Details

Wichita State University Foundation and Alumni Engagement (WSUFAE) is looking to hire a talented, dynamic, dedicated, and self-motivated individual as the Assistant Director of Alumni Engagement for Student and Young Alumni to add to our team. As the Assistant Director of Alumni Engagement, you will play a pivotal role in developing and executing key engagement programs that strengthen the connection between young alumni, students, and friends of WSU. Your efforts will directly support the mission and vision of Wichita State University, helping to shape the future of education and innovation.

With a team of more than 50 dedicated individuals working to support fundraising and donor and alumni relationships, the WSUFAE is proud to champion the continued growth of Wichita State University. With nearly $400 million in managed assets and thousands of alumni spread around the world, it is an exciting time to be a part of advancing Shocker Nation.

The job duties for this position include:

Program Development and Execution: Collaborate with the Vice President of Alumni Engagement to design and implement strategic programs, including mentorship and volunteer initiatives, Wichita regional network gatherings, athletics events, alumni walkway traditions and sales, and The Toast, and other activities as needed. Serve as a liaison with WSU student groups to foster strong relationships between students and alumni. Develop and manage processes to ensure high-quality experiences for alumni and stakeholders, with a focus on engagement and donor cultivation.

Event and Program Management: Oversee the planning of student and young alumni events with the execution of communications, campaigns, and events related to alumni engagement. Coordinate meetings with stakeholders, vendors, and internal teams to ensure all program details are covered, confirmed, and organized. Manage and assist with all aspects of attendee communications, including invitations, follow-ups, and engagement tracking. Anticipate project and program needs, prioritize tasks, and meeting deadlines with minimal supervision. Collaborate with the Stakeholder Engagement team to execute pre- and post-event communication strategies. Provide regular updates to relevant staff members throughout event planning and execution. Track program finances, including revenue and expenses, ensuring budget compliance. Conduct post-event surveys and evaluations, facilitate debriefing meetings, and provide performance reports on engagement metrics.

Administrative & Team Support: Maintain clear and consistent communication with the Vice President of Alumni Engagement regarding program progress and opportunities for improvement. Work closely with Alumni Engagement colleagues to align effort with team and organizational goals. Process travel requests, receipts, and expense reports. Attend meetings, take minutes, and provide backup support for other office staff as needed. Maintain organized records and files, both digital and physical. Perform other duties as assigned to support the success of WSUFAE.

Job Requirements:

• Bachelor's degree
• Two years of project or program management or equivalent experience
• The flexibility to occasionally work early mornings, late evenings, and/or weekends
• Self-motivation with a professional demeanor
• Proficiency in Microsoft Office Suite and CRM/database management
• Experience in budget tracking and financial reporting
• Commitment to the WSUFAE core values of Integrity, Service, Excellence and Collaboration

Skills:

• Excellent organizational skills with the ability to manage multiple programs and events simultaneously
• Excellent interpersonal, oral, and written communication skills
• Ability to interact effectively with a broad range of audiences including volunteers
• Ability to work collaboratively with internal teams, alumni, students, and external partners
• Proficiency in Microsoft Office products, internet research, and strong knowledge of social media
• Ability to maintain confidentiality of information, records, and materials
• Ability to work independently, anticipate needs, and adapt to changing priorities

Physical Requirements:

• Frequent and sudden movements from sitting, standing, bending, reaching, and walking
• Frequent standing or sitting for prolonged periods
• Frequent use of a telephone for prolonged periods
• Frequent exposure to large crowds, loud noises, and/or bright and/or flashing lights
• Occasional travel for conferences and donor or alumni engagement opportunities
• Frequent lifting up to 20 pounds
• Occasional lifting up to 50 pounds
• Occasional exposure to outdoors with hot and inclement weather
• This position will involve daily walking, sitting, bending, crouching, stooping, stretching, reaching, and standing for long periods of time. Must be able to use a computer and use a telephone for long periods of time daily.

Preferred Requirements and Skills:

• Experience with high-caliber, high visibility event programs preferred
• Knowledge of Wichita State University and commitment to higher education
• Prior experience working in Higher Education

WSUFAE offers outstanding benefits including medical/dental/vision (100% premium paid for employee/50% for dependents), term life insurance, tuition reimbursement, 8.5% company matching on retirement accounts after one year, and more.

WSUFAE believes in the power of education. Since 1965, we have worked to connect the students, faculty, and staff of Wichita State University with the resources they need to transform their communities. Our dedicated staff includes members of the development, annual fund, finance, support, and student teams. We have accomplished big goals in the last few years and don't plan to slow down anytime soon.

Advancing the mission and vision of Wichita State University takes a strong team, and it is our core values that unite and empower us to reach our goals together. Collectively, we are passionate about education and opening doors to new opportunities by working together to “elevate, celebrate and advance Wichita State University through engagement and philanthropy.”

In compliance with the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973 and the ADA Amendments Act of 2008, the Wichita State Foundation and Alumni Engagement will provide reasonable accommodation to applicants with a disability in completing the application form or in the interview process. Please notify the Human Resources Office at (316) ###-#### or email ...@wichita.edu in advance so necessary arrangements can be made.

To Apply:

Please fill out an application, submit your resume and a cover letter explaining your interests in, and qualifications for, the position.

WSUFAE is an EOE employer